AI consulting and training for nonprofit grant teams

We bring AI into your grant office. Your people keep the pen.

AI4Grants is a consulting firm for nonprofits. We sit down with your team, work your real funding notices, set the rules for how AI gets used, and leave you with tools that take the paperwork off your staff.

Book a consultation See our services
Hands-on with your staff Your real grants, not demos Our tools come with it
A consultant working through a plan with a nonprofit team
Where most teams start

A working session on your next grant

Bring the notice you're chasing. We work it with your team and you leave with a checklist, a go or no-go brief, and a plan.

Book it

What we do for your team.

Four ways to work with us. Start with one grant, train the staff, or build AI into how your office runs for good.

A nonprofit team working around a conference table
Start here Consulting · For the whole grant team

Working Session

We take the funding notice on your desk and work it live with the people who will write it. No discovery calls about your AI journey.

  • Every rule in the notice, with a page and an owner
  • A go or no-go brief your director can take to the board
  • A plan for who writes what, and when
Your notice, your team, one sessionBook a working session
A facilitator at a whiteboard with a small team
Training · For directors and boards

The Executive Workshop

Your staff is already using AI. We help leadership decide how, and write it down.

  • An AI acceptable use policy that protects beneficiary data
  • A clear list of which tools are safe to use
Scoped with youAsk about it
A room of staff with laptops around a long table
Training · For grant writers and development directors

The Grant Architect Masterclass

A stage-gated workflow your writers can use on Monday. AI reads the notice and checks the numbers. People write the story.

  • Prompt templates built for grant work
  • Where AI has to stop, funder by funder
Scoped with youAsk about it
Implementation · For high-volume grant departments

Custom Prompt Library

We build a secure AI workspace loaded with your best past grants, logic models and impact data, so your organization's knowledge stays when people leave.

  • Your strongest past applications, organized and searchable
  • Prompts that keep your voice consistent across writers
  • Set up in the tools you already pay for
Built with your teamAsk about it
Four colleagues planning at a table

How an engagement runs.

You don't sign up for software. You work with people who know grants, and you keep what we build.

Consultation

We learn your grant calendar, your team, and where the hours go.

Working session

We work a live notice with your staff so the value is real on day one.

Training

Leadership sets the policy. Writers learn the workflow.

Hand-off

Your team keeps the tools and the prompt library after we leave.

Why grant offices need help now.

Funders are buried in applications and almost all of them clear the quality bar. The ones that lose are often the ones that missed a rule.

+57%

more applications to 12 major research funders in 2025 than in 2022.

5%

of applications fell below the quality bar in 2025, down from 20% in 2018.

6

applications per investigator per year is NIH's new cap. Every one has to count.

Sources: Rees & Wilsdon, Nature, 27 April 2026 (Research on Research Institute). NIH notice NOT-OD-25-132.

The tools we bring with us.

We built four tools for the work we kept doing by hand. They come with every engagement, and your team keeps using them after we're gone.

NOFO Shredder

Never lose a grant to a technicality.

Every rule in the notice on one checklist, with a page and an owner.

p. 87 · 11-pt fontDisqualifying
p. 42 · SAM.gov activeDisqualifying
Budget Auditor

A budget that matches your story.

Every place the narrative and the numbers disagree, with both sides shown.

2 coordinators vs 1.0 FTEMismatch
Fringe at 28%Matches
Capacity Check

Know the cost before you chase it.

Match, eligibility and reporting load, checked against your organization.

20% cost shareGap
Applicant typeClear
Constraint Fitter

Fit any portal box.

Your approved paragraph at the exact limit, every number still in it.

495 of 500 charactersFits
11 of 11 facts keptKept

Example results. Every finding quotes its source and page. None of the tools write proposal text.

Your voice wins grants. So we never touch it.

Reviewers can spot machine-written proposals, and some funders now refuse them. We use AI for the administrative work and teach your team to do the same.

Reviewer-safeWe never draft proposal text. NIH will not consider applications substantially developed by AI.
CheckableEvery finding quotes its source and page. No scores, no verdicts, no odds.
PrivateDocuments are processed, then deleted. Nothing trains a model.
A grant writer reviewing a document at her desk
Written by your teamThe story stays in your words.
Talk to us

Bring the grant you're chasing.

Tell us what's due and who's on your team. We'll tell you where to start, whether that's one working session or a full engagement.

Book a consultation

1Tell us what's due and when.
2We meet with you and your grant lead.
3You get a recommended starting point, in writing.
Book a consultation

Questions directors ask first.

Are you a software company?

No. We're a consulting and training firm for nonprofit grant teams. We built our own tools for the work, and they come with every engagement.

Will you write our proposals?

No. We help your team use AI for the administrative work: reading the notice, checking the budget, fitting the portal. Every word of the proposal stays yours.

What happens to our documents?

Files are processed for the run and then deleted. Nothing is stored and nothing is used to train a model.

Do we need technical staff?

No. We train the people you have. The tools run in the browser.

Where do most organizations start?

With one working session on a grant they're already chasing. It shows the value on real work before you commit to anything larger.